Privacy Policy – Solidaritet

Solidaritet is the data controller and is responsible for ensuring that the information we hold about you as a member is used in accordance with the applicable data protection legislation at any given time (the Norwegian Personal Data Act implementing the EU/EEA General Data Protection Regulation – GDPR).

In this Privacy Policy, we provide you as a member with information on how we use and protect your personal data and what rights you have.
Personal data means any information that can be linked to you as an individual.

What data do we process about you?

Data provided by you

When you join Solidaritet and make use of our membership services, you typically provide us with the following data:

• Contact and membership details, such as: name, age, personal identification number, home address, e-mail address, telephone number, employer, job title with your employer, possible salary information, and information about your role within the organisation (e.g. central or local representative, if applicable);
• Payment information, such as salary information, payment method for your membership fee (bank transfer or deduction from salary in accordance with the Working Environment Act and the relevant collective agreement) and bank account number;
• Communication data, such as correspondence with our member service department or contact with our advisors, lawyers, negotiators and other employees;
• Case-related information, meaning documents and data you send us in order to present your individual case to Solidaritet; this may include information on your health, employment situation, economic circumstances, family situation, inheritance, etc. You provide this voluntarily, but in many cases such documentation is necessary for us to be able to give you proper advice and assistance;
• Information regarding participation in courses, such as contact and membership details, employer, course certificates, information about allergies (for catering purposes), and other data necessary to organise and document your participation.

Data collected about you

As a member of Solidaritet, we may also process data obtained in the following ways:

• Information from elected representatives – local representatives may pass on information they have received from your employer;
• Information from publicly available registers – Solidaritet may verify your data against the National Population Register (Folkeregisteret) to ensure that we have correct contact details;
• Photos – Solidaritet may take photographs during events such as courses or social activities, provided that you have given valid consent for such use of your image.

Why do we process your data?

1. To identify you as a member, manage your membership and provide services

Typical data used for this purpose: contact and membership details, correspondence, case information, course information.

Legal basis:

• necessity for the performance of the membership agreement (GDPR Article 6(1)(b)),
• necessity for the purposes of our legitimate objectives, including protecting and promoting the interests and rights of our members (GDPR Article 6(1)(f)),
• processing data about trade union membership is carried out in accordance with GDPR Article 9(2)(d).

Solidaritet’s objectives:

1. Solidaritet protects and promotes the interests of its members in professional, economic, health and safety, and social matters related to employment.
2. Solidaritet works to strengthen the professional rights of its members and the rights of representatives, and to improve their ability to carry out their roles.
3. Solidaritet cooperates with organisations and unions that support the rights of workers.
4. Solidaritet provides a competitive membership offer for employees in all sectors of working life.
5. Solidaritet works towards a non-discriminatory working life in which members are ensured co-determination and influence over their working conditions.

2. To calculate and collect membership fees

Data processed: contact details, membership data and payment information.
Legal basis: necessity for the performance of the membership agreement (GDPR Article 6(1)(b)).

3. For marketing purposes

Data used: name and photos from courses and events.
Legal basis: legitimate interest (GDPR Article 6(1)(f)); where consent is required by law – GDPR Article 6(1)(a).

4. To send information, newsletters and invitations

Data used: name, phone number, e-mail address.
Legal basis: legitimate interest (GDPR Article 6(1)(f)) and Article 9(2)(d) with regard to special-category data (trade union membership).

5. To compile statistics

Primarily anonymised data are used; where personal data are involved, consent will be required.

6. For other compatible purposes

For example: handling individual cases, complaints, and legal disputes.

Who do we share your data with?

Solidaritet shares data with the following entities:

• providers of IT services (data processors);
• companies carrying out anonymous surveys or ballots (they may receive your e-mail address);
• partners offering membership benefits – they may receive your name and personal identification number to verify your entitlement to a benefit;
• marketing partners – only on the basis of your consent;
• the entity issuing membership cards (where applicable);
• local representatives – only contact, membership and payment information.

Data processing agreements are in place with all external service providers.

Representatives of Solidaritet

Local representatives have access only to contact details, membership data and payment information.
They do not have access to case-related documents without your explicit consent.

 “Min Side” (My Page)

Every member has access to “Min Side”, where they can:

• edit their personal data;
• view their membership information.

How do we protect your data?

Solidaritet ensures data confidentiality by:

• requiring all employees to sign confidentiality agreements;
• lawyers being bound by statutory professional secrecy;
• local representatives being subject to confidentiality obligations under law and agreements;
• applying technical and organisational security measures, including access controls in IT systems.

How long do we store your data?

• Data are stored for as long as you remain a member.
• After termination of membership, data are deleted within 6 months.
• Exceptions: data that must be retained under statutory obligations (e.g. accounting records).
• Data may be stored for a longer period if they relate to an ongoing case, complaint or legal dispute.

Your data protection rights

You have the right to:

• information,
• access to your data,
• rectification,
• erasure,
• restriction of processing,
• data portability,
• object to processing and profiling.

Some rights may be limited by law.

Complaints

If you believe that your data are being processed unlawfully, you may lodge a complaint with the Norwegian Data Protection Authority (Datatilsynet).
We encourage you, however, to contact us first.

Changes to this Privacy Policy

This Privacy Policy may be updated.
The most recent version will always be available on our website.

Contact details – Solidaritet

Address:
Solidaritet
Postboks 359
1401 Ski

Phone: +47 48 444 114
E-mail: data@solidaritetnorge.no
Website: www.solidaritet.no

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